Full-Time Office Coordinator
NOTE: This job listing has expired and may no longer be relevant!
Mega Vision Sound & Lighting is one of WA’s leading providers of audio, visual and lighting equipment. Mega Vision has extensive experience in all areas of audio-visual – we are the event production company that provides the AV for some of Perth’s premier events.
We are currently seeking an enthusiastic, reliable, proactive and customer-focused Office Coordinator to join our team at our office in Osborne Park.We are a tight-knit, high performing, hands-on team who work together to produce the best results for our clients.
The varied responsibilities of the Office Coordinator mean you will be the “face” of the business as well as being crucial day-to-day operations. Put simply, this is a 360 degree role and where you will be managing the ‘hub’ of the office.
Responsibilities and duties will include:
Client Liaison – first point of contact for phone calls so a polite and pleasant phone manner is essential, proactively respond to emails with a professional manner, communicate with and manage a wide variety of stakeholders, coordinate multiple projects at one time.
Accounts – use MYOB to manage accounts payable and receivable, generate quotes, invoices, and statements, track payments, follow up on overdue accounts and monitor client accounts.
Document management – managing client files, work closely with the Managing Director and other team members to assure their preparation for meetings.
Stock Management – order equipment as required, manage purchase orders and track accordingly, ensure prompt action on stock delivery, track deliveries on the system and identify where stock is missing/undelivered
In-House Programs– use the Rental Point hire management software to track hires, generate hire contracts and invoices, assist in the implementation of the CRM program and ensure it is kept updated, attend training as required.
OH and S – assist in the implementation of Occupational Health and Safety policies and incentives, and attend monthly Safety Management Team meetings.
General administration duties – coordinate travel as required, assist with marketing and social media efforts, proactively develop new processes to improve general office management, restock and tidy amenities, manage communal areas, maintain appearance of front of house, liaise with and support the team on a day-to-day basis.
The successful candidate must have:
Together with your professional approach and strong customer service levels, to be considered for this role, you will be required to have the following:
Ideally 3+ years administration experience either in an Executive Assistant, Office Coordinator, Accounts Assistant role or similar
Experience with MYOB (or similar accounting program)
Previous face-to-face experience managing customers
Outstanding attention to detail
Ability to work in a fast paced environment and can multi-task and prioritise workload
High level of personal presentation
Advanced computing skills (MS Office essential), experience with Adobe Suite a plus but not essential
Excellent communication and people skills
Willingness to learn and be able to ‘pick things up’ quickly
This is a full-time position with the possibility of additional hours during peak times.
How to ApplyWe’ll keep you busy, but we’ll also make sure you enjoy working with us. If you're the kind of person who just gets things done and that everyone likes working with, we’d love to hear from you. Preference for appointment will be given to Australian Permanent Residents. Please submit your Cover Letter and Resume in PDF format to Natalie at firstname.lastname@example.org OR use the Apply form on the listing.
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